Events are no longer taking place.

 COVID-19 rules of the University of Vienna, applicable from Tuesday, 3 November 2020 onwards

The applicable rules regarding face masks, minimum distance, adherence to hygiene rules and rules of conduct and the obligation to report suspected and confirmed coronavirus infections continue to apply. In addition, the following regulations apply to the different areas from Tuesday, 3 November 2020 onwards.

Events are no longer taking place; customer service available exclusively online.

Please contact: event@univie.ac.at

Wearing a face mask mandatory.

Keep a distance of at least 1 metre from others in all areas of the University of Vienna.

Cover your mouth and nose with a disposable tissue or the crook of your arm when coghing or sneezing.

Wash your hands regularly and thoroughly with soap and water or use an alcohol-based hand sanitiser.

Do not use lifts, if possible, or use them alone.

Air out the Rooms regularly at least once every hour.

Rules for holding events at the University of Vienna taking effect on Sunday, 25 October 2020

Events at the University of Vienna may be held under the following conditions:

  • The event was registered with the Conference and Event Management unit of the University of Vienna.
  • In general, mandatory use of face masks both indoors as well as outdoors.
  • Events without allocated and labelled seats
    • no more than 6 persons indoors
    • no more than 12 persons outdoors
  • Events with allocated and labelled seats:
    • no more than 1,000 persons indoors
    • no more than 1,500 persons outdoors
  • Obligation to notify the authorities: The obligation to notify the district administrative authority responsible for the event location applies to indoor events with more than 6 participants and to outdoor events with more than 12 participants with the addition of a COVID-19 prevention plan.
  • Persons who organise outdoor events with more than 100 participants or indoor events with more than 50 participants must
    • present a COVID-19 prevention plan;
    • implement this plan and
    • appoint a COVID-19 officer.
  • Permit requirement (unchanged): A permit issued by the district administrative authority responsible for the event location is required for events with more than 250 participants.
    The authority decides on the permit you applied for within four weeks after the presentation of all documents. To obtain a permit, the event organiser needs a COVID-19 prevention plan. Other conditions that influence whether the permit is granted or not are:
    1. the epidemiological situation within the catchment area of the Event
    2. the capacities of the locally competent health authority if contact tracing may be required due to a suspected or confirmed case of infection at the Event.
  • The room capacity is reduced due to a minimum distance of one metre between seats. Room settings compliant with COVID-19 measures are coordinated with Conference and Event Management.
  • There must be compulsory (GDPR-compliant) registration including seat allocation documentation for events with allocated seats.
  • The applicable hygiene rules and rules of conduct have to be announced on notices on site and/or communicated in advance.
  • The equipment that is needed to follow the applicable hygiene rules and rules of conduct is provided and checked by Conference and Event Management/Facility and Resources Management.
  • The type of the catering provided adheres to regulations specified by the Federal Government and industry associations. Eating and drinking is only permitted at the allocated seat. If possible, there should not be any catering at all.
  • Musical interludes without singers and winds as well as rehearsals and performances of small string ensembles as part of events are permitted indoors provided that the hygiene rules and rules of conduct are observed.
  • Serving of food and drinks, with the exception of water, is only allowed at an event lasting at least three hours.

Information about special event categories

     

  • Guided tours at locations of the University of Vienna are subject to the minimum distance requirements, hygiene rules and rules of conduct and the mandatory use of face masks. The group size is limited to 6 persons indoors and 12 persons outdoors.
  • For holding fairs, a permit from the district administrative authority is required. Wearing face masks is also mandatory in outdoor areas of fairs.
  • Distribution of flyers and product sampling is only permitted in outdoor areas. The persons distributing the materials have to wear face masks and gloves.
  • For holding markets and market-like events, a permit from the Market Authority is required. Wearing face masks is also mandatory in outdoor areas of markets or market-like events.
  • Concerts and rehearsals in which wind players and singers participate are not permitted in indoor rooms at the University. A maximum of six people in closed rooms and twelve people outdoors are allowed to take part in rehearsels and artistic performances.
  • Internal meetings have to take place digitally or at least in hybrid form and are subject to the minimum distance rule, the hygiene rules and rules of conduct and the mandatory use of face masks. The number of persons participating on site has to be reduced to the absolutely necessary minimum.
  • Parties, ceremonies and receptions that have a focus on entertainment or hospitality cannot take place at the Moment.

Exams and teaching operations have first priority when it comes to room allocation. Once this demand is met only a limited number of rooms will be available.

Updated on: 1 November 2020

Your COVID-19 contact person at the Conference and Event Management of the University of Vienna:
Falk Pastner
Head of Conference and Event Management
Phone: +43 664 60277-17600
E-mail: falk.pastner@univie.ac.at